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[board-discuss] BoD meeting minutes from 2014-11-26


Hi all,

Please find below the minutes of the Board meeting on 2014-11-26

This message is to be archived by the BoD and its deputies
Sophie

Minutes 2014-11-26
The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, November 26, 2014
Location: Phone Conference Room

Session chair: Thorsten Behrens (Chairman of the Board)
Keeper of the minutes: Sophie Gautier

In the call: Thorsten Behrens (Chairman of the Board), Michael Meeks
(Board of Directors), Fridrich Strba (Board of Directors), Bjoern
Michaelsen (Board of Directors), Adam Fyne (Board of Directors), Joel
Madero (Board of Directors), Norbert Thiebaud (Deputy Board of
Directors), Florian Effenberger (Executive Director), Jared Contrascere
(LibreTees), Sophie Gautier.

Representation: Norbert is representing Eliane Domingos De Sousa

Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 7 Board of
Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 16:04 UTC. It was held partly in public and
partly in private as the board saw a need for confidentiality during
discussions. The results are now being made public in accordance with
our statutes.

Public part
===========
1. BugZilla migration
Florian said that the BZ migration is in CW 3, or if that fails, second
half of CW 2 (from January 7 on), for the concrete date we await
Tollef's feedback, whom Robinson will ping . He asked Christian about
possible conflict with the release schedule, but Christian has no hard
feeling about RC1. Bjoern said it would not be good while in .0, but
after it is ok.

2. Events/upcoming Hackfests
Bjoern will organize the next hackfest in Gran Canaria while Fridrich
will take care of the one taking place during Fosdem. Bjoern explained
that we have contacts with Gran Canaria university that need to be
followed up for the next GSoC. He is planing for March, and there is an
opportunity for Cambridge in May. Thorsten suggested that a Board
meeting should take place around Fosdem.

3. Merchandizing store
Florian presented Jared Contrascere from LibreTees and his merchandising
shop. The merchandising store needed a trademark license, Florian just
received the proposal back few minutes before the call. Jared is ready
to go on his side, he will involve the Marketing and Design projects and
will inform on the progress. The Board thanks him for his work.
Everyone agreed to have some wording on the site explaining that there
is no exclusivity. Joel was also asking (with Jared agreeing) to have
specific information on the TDF/LibreOffice pages to encourage
volunteers in other geographies to setup similar shops.

The meeting terminated at 16:20 UTC. In the call at the end of the
meeting: Thorsten Behrens, Michael Meeks, Adam Fyne, Fridrich Strba,
Joel Madero, Bjoern Michaelsen, Norbert Thiebaud, Florian Effenberger,
Sophie Gautier.

Thorsten Behrens, Chairman of the Board
Sophie Gautier, keeper of the minutes
-- 
Sophie Gautier sophie.gautier@documentfoundation.org
Tel:+33683901545
Co-founder - Release coordinator
The Document Foundation

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