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[board-discuss] BoD minutes from 2014-06-11


Find below the board meeting minutes from the BoD meeting on 2014-04-16.

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Minutes 2014-06-11
The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, June 11, 2014
Location: Phone Conference Room

Session chair: Thorsten Behrens (Chairman of the Board)
Keeper of the minutes: Sophie Gautier

In the call: Thorsten Behrens (Chairman of the Board), Michael Meeks
(Board of Directors), Fridrich Strba (Board of Directors), Bjoern
Michaelsen (Board of Directors), Adam Fyne (Board of Directors), Joel
Madero (Board of Directors), Andreas Mantke (Deputy Board of Directors),
Norbert Thiebaud (Deputy Board of Directors), Florian Effenberger
(Executive Director), Italo Vignoli, Sophie Gautier.

Representation: Andreas Mantke representing Eliane Domingos de Sousa

Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 7 Board of
Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 15:10 UTC. It was held partly in public and
partly in private as the board saw a need for confidentiality during
discussions. The results are now being made public in accordance with
our statutes.

1. LibOCon status update
Sophie reported that the various tasks are handled by the local team
(sponsoring, social events, welcome bags, etc.). The program committee
is currently reviewing and ranking the papers.

2. Quick recap of infra budget discussion
Florian reported that the offer for infra is pretty good, cost are lower
than what we pay currently and for much more power. The bottom line
remains the 3 months to pay for both infra during the migration time.
The Board agreed on Florian to pursue with this offer and the infra team.

3. Capital investment/meeting with bank
Florian had a call with Volksbank Pforzheim Bank. Florian asked if
anyone would like to join the efforts. The board agreed to let him
handle this and present the offer and outcome to the board.

4. status of Android version
Florian is working with delegates from the ESC to draw up requirements,
and look into options where TDF could invest to push this forward.

5. feedback from German community weekend
The meeting was constructive and encouraging. Community members still
feel a disconnection between developers and the community. Florian is
currently testing Redmine for the German community. This will be
extended to the whole community if it proves to be effective. Willian
Gathoye (aka wget) will try to report each week on developers activities.

6. North america status update:
Plans for the Boston hackfest end of july progressing nicely.

Meeting adjourned at 15:30 UTC

In the call at the end of the meeting: Thorsten Behrens, Michael Meeks,
Fridrich Strba (Board of Directors), Bjoern Michaelsen, Adam Fyne, Joel
Madero, Andreas Mantke, Norbert Thiebaud, Florian Effenberger, Italo
Vignoli, Sophie Gautier.

Thorsten Behrens (Session Chair)
Sophie Gautier (Keeper of the minutes)
Sophie Gautier <>
Membership & Certification Committee Member - Co-founder
The Document Foundation

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