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[board-discuss] BoD minutes from 2014-05-28


Hello,

find below the board meeting minutes from the BoD meeting on 2014-05-28.

This message is to be archived by the BoD and its deputies.
Sophie

Minutes 2014-05-28
The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, May 28, 2014
Location: Phone Conference Room

Session chair: Thorsten Behrens (Chairman of the Board)
Keeper of the minutes: Sophie Gautier

In the call: Thorsten Behrens (Chairman of the Board), Eliane Domingos
de Sousa (Deputy Chairman of the Board), Michael Meeks (Board of
Directors), Fridrich Strba (Board of Directors), Bjoern Michaelsen
(Board of Directors), Adam Fyne (Board of Directors), Joel Madero (Board
of Directors), Norbert Thiebaud (Deputy Board of Directors), Florian
Effenberger (Executive Director), Olivier Hallot, Italo Vignoli, Sophie
Gautier.

Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 7 Board of
Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 15:05 UTC. It was held partly in public and
partly in private as the board saw a need for confidentiality during
discussions. The results are now being made public in accordance with
our statutes.

1. Hackfest locations
Bjoern said that there is no hackfest planned after LibOCon in
September. There will be Fosdem in February, then we can have one in
November/December area and another one in spring. The proposals are
Cambridge, Hamburg, Freiburg, Gran Canaria and Toulouse. Freiburg is to
be considered for spring, we could have Gran Canaria after Fosdem, and
then Cambridge. Toulouse is proposed for November. In any case one of
these could be quickly replaced by Hamburg in case of failure. Bjoern
will get back to Arnaud for Toulouse.

The public call terminated at 15:15 UTC

In the call at the end of the meeting: Thorsten Behrens, Eliane Domingos
de Sousa, Michael Meeks, Fridrich Strba, Bjoern Michaelsen, Adam Fyne,
Joel Madero, Norbert Thiebaud, Florian Effenberger, Olivier Hallot,
Italo Vignoli, Sophie Gautier.

-- 
Sophie Gautier <sophie.gautier@documentfoundation.org>
Tel:+33683901545
Membership & Certification Committee Member - Co-founder
The Document Foundation

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