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[board-discuss] BoD minutes from 2014-04-30


find below the board meeting minutes from the BoD meeting on 2014-04-30.

This message is to be archived by the BoD and its deputies.


Minutes 2014-04-30
The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, April 30, 2014
Location: Phone Conference Room

Session chair: Thorsten Behrens (Chairman of the Board)
Keeper of the minutes: Sophie Gautier

In the call: Thorsten Behrens (Chairman of the Board), Eliane Domingos de Sousa (Deputy Chairman of the Board), Michael Meeks (Board of Directors), Fridrich Strba (Board of Directors), Bjoern Michaelsen (Board of Directors), Adam Fyne (Board of Directors), Norbert Thiebaud (Deputy Board of Directors), Eike Rathke (Deputy Board of Directors), Florian Effenberger (Executive Director), Olivier Hallot, Sophie Gautier.

Representation: Eike Rathke representing Joel Madero

Chairman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 15:00 UTC. It was held partly in public and partly in private as the board saw a need for confidentiality during discussions. The results are now being made public in accordance with our statutes.

1. Capital stock investment cancellation period

Florian explains that the cancellation period of the capital stock is soon. The current rate is 2.0% p.a., which is better than the other recent offers, so Florian proposes to keep the investment as is and not cancel it. Should there be objections, there are some more days to cancel.

2. Conference status update

Sophie reports that the program committee is set, but the paper contribution is still very low. Michael said that it will be put on the agenda for the next ESC call. Sophie will organize a call in the next weeks between the local team and the LibO team.

Public call ended at 15:08 UTC.

Attending at the end of the call: Thorsten Behrens, Eliane Domingos de Sousa, Michael Meeks, Fridrich Strba, Bjoern Michaelsen, Adam Fyne, Norbert Thiebaud, Eike Rathke, Florian Effenberger, Sophie Gautier.

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
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