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[board-discuss] Private BoD Minutes from 2014-03-19


find below the private board meeting minutes from the BoD meeting on 2014-03-19.

This message is to be archived by the BoD and its deputies.


Minutes 2014-03-19
The Document Foundation
Board of Directors Meeting
Private Call Minutes

Date: Wednesday, March 19, 2014
Location: Phone Conference Room

Session chair: Thorsten Behrens (Chairman of the Board)
Keeper of the minutes: Sophie Gautier

In the call: Thorsten Behrens (Chairman of the Board), Eliane Domingos De Sousa (Deputy Chairman of the Board) Michael Meeks (Board of Directors), Bjoern Michaelsen (Board of Directors), Fridrich Strba (Board of Directors), Joel Madero (Board of Directors), Adam Fyne (Board of Directors), Norbert Thiebaud (Deputy Board of Directors), Eike Rathke (Deputy Board of Directors), Olivier Hallot, Sophie Gautier.

Representation: none

Chairman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members or their representatives are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

Some items were discussed in private, as the board saw a need for confidentiality during discussions. The results are now being made public in accordance with our statutes. Agenda items 1-2 have been discussed in public before.

Eliane asked to have an Google Hangout for next conf calls, in addition to the regular phone lines. Will be tried on a best-effort basis next time, connected to the regular phone conference line. Board members are asked to fall back to the phone line in case of issues.

3. Document Liberation Project

Request: Approve the use of the LibreOffice icon in the DLP logo, acknowledge the branding in toto as posted by Fridrich, and add usage restrictions to the branding policy page.

        Vote: 6 out of 7 (Fridrich abstained)
        Decision: Logo use and Document Liberation Project branding approved.

Attending at the end of the private meeting: Thorsten Behrens, Eliane Domingos de Sousa, Michael Meeks, Bjoern Michaelsen, Joel Madero, Adam Fyne, Eike Rathke, Sophie Gautier.

Thorsten Behrens (Session chair)
Sophie Gautier (Keeper of the minutes)

Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
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