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Dear colleagues,

per § 9 I of our statutes, [1] the Board of Directors is required to have one formal meeting per year, with both the invitation issued and the agenda fixed no later than two weeks in advance.

I hereby, in my role as Chairman of The Document Foundation, officially invite the Board of Directors as well as its deputies to a formal meeting on

        Tuesday, September 24th,
        at 1300 UTC (i.e. 1500 local time, UTC+2/CEST)
        during the LibreOffice Conference 2013

at the Department of Information Technology of Milan State University, Via Comelico 39, Milano, Italy. Please plan in enough time for entering the venue.

In case you cannot personally attend the meeting, per § 9 II you can nominate another board member or a deputy to represent you. Please do so publicly on this mailing list, in time before the meeting. Be advised that only one representation is possible per representative.

Here is the final agenda for the meeting:

1. Welcome and introduction
2. Formal invitation, representation and quorum
3. Overview of past activities, finances and budget for 2013
4. Planning and strategy for 2014
        4.1. Upcoming board elections and changes in roles
        4.2. Strategy, finances and budget
        4.3. Entities and partnerships
        4.4. Events (participating and hosting)
5. Community building and focal points
6. Various

As per § 9 III of our statutes, at least 1/2 of the board must take part in the meeting or be represented in order to have a quorum.

Certain changes to the statutes require the non-represented, personal presence of every board member, as per § 15 III, with the need of the decision to be taken unanimously.

While the meeting is a private one, decisions and results will be made public as soon as possible, given our approach of transparency, taking into account § 8 III c 2nd sentence.

Looking forward to meeting you in Milano,


Florian Effenberger, Chairman of the Board (Vorstandsvorsitzender)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
The Document Foundation, Kurfürstendamm 188, 10707 Berlin
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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