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Hi :)
That 40 sounds bizzare.  Some have already claimed more than that on travel without being even 
slightly dishonourable.  Far from it in fact, they seem to have gone to extraordinary pains to keep 
costs down and i really can't imagine people in other organisations going that far.  It's an 
unworkable amount and must have some provisions to allow for reality?!!?  

Surely the normal way would be for TDF to buy in bulk, obtaining a massive discount due to that, 
and then sell on to individuals or groups at more than TDF paid per item.  Groups often do that 
sort of thing so that individuals pay less than they would have to if they bought the single item 
for themselves.  The group gets a tiny profit and hopefully enough to cover any losses for items 
that go unsold and wastage, admin, postage, other overheads with some change left over.  The 
problem might be at what point that gets considered "Trading" and whether that is allowed.  

Regards from
Tom :) 

From: Robinson Tryon <>
To: Joel Madero <> 
Cc: Florian Effenberger <>; Michael Meeks <>;;; libreoffice-dev 
Sent: Thursday, 28 March 2013, 18:37
Subject: Re: [board-discuss] LibreOffice Swag/Merchandise Bulk Purchase?

On Thu, Mar 28, 2013 at 2:29 PM, Joel Madero <> wrote:

On Thu, Mar 28, 2013 at 11:22 AM, Florian Effenberger
<> wrote:


Michael Meeks wrote on 2013-03-28 12:56:

         The stop energy has already reached epic proportions here:-)  The
is to encourage SPI to fund this - which should be no issue.

sure, that would be no issue then. :)

So if I'm reading this right, even if we combine with an event that we need
LibreOffice gear, we can't use that gear as a prize and therefor TDF cannot
be involved at all? If this is the case I'll plan on going through SPI which
is cool but will be unfortunate in the sense that we could spend more than
necessary as a bulk order may cut cost substantially.

I think it would be perfectly fine for an individual to place an bulk
order for 50 T-shirts, and then have SPI buy 20 of them, TDF buy 20
more, and have a few individuals buy 1 or 2 each.

As long as we keep our noses clean and make sure that...
1) We get the organizations/individuals to pre-order the merchandise
2) We don't spend more than 40 € of TDF's money per year, per person
3) We make sure to deliver the merchandise once it arrives

...then I think that we should be okay. At least that's how I
understand the situation, anyhow :-)



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