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[board-discuss] BoD minutes from 2013-03-06


Hello,

attached are the board meeting minutes from the BoD phone meeting on March 6th.

Several board members were late to the public call, which got adjourned without decisions. They later joined during the private part, so the budget decision was taken there.

This message is to be archived by the BoD and its deputies.

Florian


Minutes 2013-03-06

The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, Mar 6th, 2013
Location: Private phone conference room

Keeper of the minutes: Thorsten Behrens (Board of Directors)
Session chair: Florian Effenberger (Chairman of the Board)

Attending: Michael Meeks (Board of Directors), Thorsten Behrens (Deputy Chairman of the Board), Florian Effenberger (Chairman of the Board), Italo Vignoli (Board of Directors), Caolan McNamara (Board of Directors), Olivier Hallot (Board of Directors)

Representation: None

Chairman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 16:20 UTC.

1. TDF 2013 budget

Discussion: As discussed on board-discuss, TDF wants to switch to a budget-based spending mode in 2013, with dedicated budget approvers assigned to specific items. Budget allocation is conservative, in that only money available in the bank is planned with.

Request: Approve current TDF 2013 budget proposal (https://wiki.documentfoundation.org/index.php?title=File:Tdfbudget2013.pdf&oldid=64622), allocating a total of EUR 108,564.50 (EUR 126,430.00 year-over-year) to be spent on the listed items, with an annual reserve of EUR 15k, and currently-available funds of EUR 123.494,92.

Result of vote: 6 approvals, 0 neutral, 0 disapprovals

2. Annual report

Shelved for the next call.

End of agenda, no additions.

Attending at the end of the meeting: Michael Meeks (Board of Directors), Thorsten Behrens (Deputy Chairman of the Board), Florian Effenberger (Chairman of the Board), Italo Vignoli (Board of Directors), Caolan McNamara (Board of Directors), Olivier Hallot (Board of Directors)

The meeting adjournes at 16:35 UTC.

Meeting minutes approved:

Thorsten Behrens, Keeper of the minutes
Florian Effenberger, Session chair

--
Florian Effenberger, Chairman of the Board (Vorstandsvorsitzender)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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