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[board-discuss] BoD minutes from 2013-01-09


Hello,

attached are the board meeting minutes from the BoD phone meeting on January 9th.

This message is to be archived by the BoD and its deputies.

Florian


Minutes 2013-01-09
The Document Foundation
  Board of Directors Meeting
  Call Minutes

Date: Wednesday, January the 9th, 2013
Location: Phone Conference Room

Session chair: Florian Effenberger (Chairman of the Board)
Keeper of the minutes: Thorsten Behrens (Board of Directors)
In the call: Thorsten Behrens, Florian Effenberger, Olivier Hallot, Michael Meeks, Charles-H. Schulz, Italo Vignoli
Representations: none

Chairman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending the call.

The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

 From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 16:05 UTC.

1. Changing the form of the call minutes, as proposed by Norbert
   Thiebaud

Discussion: keep existing form, but mention special cases - e.g. non-consensual votes, or someone abstains.

2. Start public vote on LibOCon 2013 venue

Discussion: Milano and Montreal are running. Thorsten to document voting system, and setup the poll jointly with Florian. Provide our members two weeks for voting, result should then in by ~fosdem.

3. Budget planning for 2013

Discussion: Berlin - ~105k EUR in the bank, collected >55k EUR the past year, with ~20k in December alone. Call for budget requests still open.

4. Budget request for FOSDEM

Request: Florian proposes € 5k travel budget via SPI, € 2k from Berlin for collaterals. Collaterals should bear no specific FOSDEM markers, to facilitate reuse

Result of vote: consensus approval (6 out of 6)

Decision: The request has been accepted.

5. CeBIT 2013 incl. budget

Discussion: TDF has informal offer to subcontract at a larger booth, for reduced rates.

Request: up to € 8k budget including travel and lodging from SPI, and booth from Berlin. Authorize Florian to sign booth contract.

Result of vote: consensus approval (6 out of 6)

Decision: The request has been accepted.

6. External domain names contract

Discussion: grant trademarks grant for external use, but with time-limitation. Florian to mail proposed text, limit grants to mid-2014.

End of agenda, no additions.
Attending at the end of the meeting: Thorsten Behrens, Florian Effenberger, Olivier Hallot, Michael Meeks, Charles-H. Schulz, Italo Vignoli

The meeting adjournes at 16:37 UTC.

Meeting minutes approved:
Thorsten Behrens, Keeper of the minutes
Florian Effenberger, Session chair

--
Florian Effenberger, Chairman of the Board (Vorstandsvorsitzender)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
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Context


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