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[board-discuss] BoD minutes from 2012-12-12


attached are the board meeting minutes from the BoD phone meeting on December 12th.

This message is to be archived by the BoD and its deputies.


Minutes 12.12.2012
The Document Foundation
 Board of Directors Meeting
 Call Minutes

Date: Wednesday, December the 12th, 2012
Location: Phone Conference Room

Session chair: Thorsten Behrens (Deputy Chairman of the Board)
Keeper of the minutes: Italo Vignoli (Board of Directors)
In the call: Thorsten Behrens, Olivier Hallot, Michael Meeks, Bjoern
Michaelsen, Charles-H. Schulz, Italo Vignoli
Representation: Bjoern Michaelsen for Florian Effenberger

Deputy Chairman of the Board is in the call. One of the Chairman or
Deputy is
required to be present or represented for having a quorate call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 6 Board of
Directors members are attending the call, one of them being represented
by a deputy.

The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 16:05 UTC.

1. LibreOffice Conference 2013: Italo Vignoli tells the board that Milan
proposal is on his way, as only the final details are missing.
2. Money investment: Thorsten Behrens proposes to invest the capital
stock of 50.000 Euros in the account at Volksbank, at the variable
interest rate of 1%. Result of the vote: 6 approvals, 0 disapprovals, 0
3. Budget planning for 2013: the budget has not been prepared so far,
and this is a good time for the directors to request a budget for 2013
activities. The board should be able to file proposals to spend money
according to TDF charitable objectives. Final discussion on budget
planning is postponed to the next call in early 2013.
4. Deadline for tax exemption is approaching. Thorsten Behrens will poke
tax advisors to check actions to be done for tax exemption renewal.
5. ESC position about QA: Bjoern Michaelsen reports about Joel Madero
asking if the ESC must take a position about QA issues, or if the issues
can be discussed within the QA group...
6. QA/Triage: Bjoern Michaelsen suggests to find a budget to support the
triage effort, by donating a netbook to people in order to have a second
platform for their activity or by having several small amounts as
prizes. This item is going into the funding wishlist.
7. Forums: the board discusses about the forums, if they are a
duplication of efforts with reference to Ask, or if TDF should launch
the forums. The problem is that there are only a few moderators,
although the situation is still in progress.

End of agenda, no additions.
Attending at the end of the meeting: Thorsten Behrens, Olivier Hallot,
Michael Meeks, Bjoern Michaelsen, Charles-H. Schulz, Italo Vignoli

The meeting adjournes at 16:35 UTC.

Meeting minutes approved:

Italo Vignoli, Keeper of the minutes
Thorsten Behrens, Session chair


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