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[board-discuss] BoD minutes from 2012-10-03


attached are the board meeting minutes from the BoD phone meeting on
October 3rd.

This message is to be archived by the BoD and its deputies.


The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, Oct 3th, 2012
Location: Phone conference room

Keeper of the minutes: Andreas Mantke (Deputy at the Board of Directors)
Session chair: Florian Effenberger (Chairman of the Board)

Attending: Florian Effenberger (Chairman of the Board), Andreas Mantke (Board of Directors Deputy), Italo Vignoli (Board of Directors), Charles Schulz (Board of Directors), Caolan McNamara (Board of Directors), Olivier Hallot (Board of Directors)

Representation: Andreas Mantke represents Thorsten Behrens (Board of Directors)

Chairman of the Board is in the call. One of the Chairman or
Deputy is required to be present or represented for having a quorate

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2
of the Board of Directors members, which gives 4.  A total of 6 Board
of Directors members are attending the call, one of them being
represented by a deputy.

The invitation to the call has been in time, fulfilling all formal

The call is quorate.

From now on, a quorum can be reached with a simple majority of 4 votes.

The meeting commences at 15:00 UTC

1.) Refine travel budget for LibOCon

Discussion: The BoD has already approved a budget of 5000 Euro for conference travel assistance. There are currently requests from Jean and Olivier of round about 3000 Euro. The extension of this budget for round about another 5000 Euro was postponed until the sponsor's fees are clear. Florian will check the budget with Jacqueline and Thorsten, if there is a space for an extension of the travel assistance budget.

2.) Donation Campaign

Florian reported that the newly started donation campain is very successful. It gets round about 1000 Euro per week the amount of donation that we get regularly in a month. There were some ideas for refining the campain discussed on the marketing list. It's planed to add some concrete goals to the campain and to reach out to non-IT media.

3.) Money Investment

There are some proposals for an investment of the foundation stock money on Florian's desk. He had not had the time to look closer into it. He'll discuss them with the German speaking members (and deputies) of the BoD so the board can come up with a proposal this month.

4.) Participation in the Foundation's Day 2013 (October 1st, 2013)

A participation in the Foundation's Day 2013 was discussed. This topic was deferred to the in-person meeting at the LibreOffice conference.

End of agenda, no additions.

Attending to the end of the meeting: Florian Effenberger (Chairman of the Board), Andreas Mantke (Board of Directors Deputy), Italo Vignoli (Board of Directors), Charles Schulz (Board of Directors), Caolan McNamara (Board of Directors), Olivier Hallot (Board of Directors)

The meeting adjournes at 15:28 UTC

Meeting minutes approved:

Andreas Mantke, Keeper of the minutes
Florian Effenberger, Session chair

Florian Effenberger, Chairman of the Board (Vorstandsvorsitzender)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
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