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[board-discuss] BoD minutes from 2012-08-08


Hi there,

please find below the meeting minutes from the BoD meeting on August
8th.

This message is to be archived by the BoD and its deputies.

Regards, Thorsten

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The Document Foundation
Board of Directors Meeting
Call Minutes

Date: Wednesday, Aug 8th, 2012
Location: Phone conference room

Keeper of the minutes: Michael Meeks (Board of Directors)
Session chair: Thorsten Behrens (Deputy Chairman of the Board)

Attending: Björn Michaelsen (Board of Directors Deputy), Andreas
Mantke (Board of Directors Deputy), Michael Meeks (Board of
Directors), Charles Schulz (Board of Directors), Thorsten Behrens
(Deputy Chairman of the Board)

Representation: Björn Michaelsen represents Italo Vignoli (Board of
Directors)

Deputy Chairman of the Board is in the call. One of the Chairman or
Deputy is required to be present or represented for having a quorate
call.

The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2
of the Board of Directors members, which gives 4.  A total of 4 Board
of Directors members are attending the call, one of them being
represented by a deputy.

The invitation to the call has been in time, fulfilling all formal
requirements.

The call is quorate.

   From now on, a quorum can be reached with a simple majority of 3 votes.

The meeting commences at 15:07 UTC

1.) Funding options and fundraising

 - Board agrees to postpone, without Italo being present.


2.) Funding for libreoffice conference travel

Discussion:
 - Thorsten asked the board to approve an initial Eur 5k budget for
   conference travel and associated costs, booking of hotel /
   appartments etc.
 - Charles pointed out that this was not enough, anticipate a need to
   extend it later.

15:15 Caolan McNamara joined, a total of 5 Board of Directors members or
their representatives are attending the call.
   From now on, a quorum can be reached with a simple majority of 3 votes.

Request: Approve an initial Eur 5k budget for conference travel and
associated costs, booking of hotel / appartments etc.

Result of vote: 5 approvals, 0 neutral, 0 disapprovals.

Decision: The request has been accepted.


3.) Funding requests from projects, entities

 - Deferred to private call.


4.) Decision about travel costs

Request: Approve up to 500 EUR in travel costs, for having Andreas
Mantke and Mike S. attend the special congress of the German
Foundation Association about foundation management in Hildesheim, at
Sept. 13th 2012

Result of vote: 5 approvals, 0 neutral, 0 disapprovals.

Decision: The request has been accepted.


5.) LibreOffice 4 - numbering, ABI changes etc.

Discussion:
 - At some point in time we will have a 4.0, which will break some
   things; marketing input appreciated on the topic - missing Italo etc.
 - Tension between fixing we want to in a single version cycle; problems
   with breaking ABI after a 4.0, huge amount of pending cleanup needed
   before ABI breakage, breaking effect of ageing cruft.
 - Björn: does having a defined plan help? known ABI breakage points?


6.) LibreOffice projects communications

 - Deferred to the in-person meeting at the LibreOffice conference.


End of agenda, no additions.

Attending to the end of the meeting: Björn Michaelsen (Board of
Directors Deputy), Andreas Mantke (Board of Directors Deputy), Michael
Meeks (Board of Directors), Charles Schulz (Board of Directors),
Thorsten Behrens (Deputy Chairman of the Board), Caolan McNamara
(Board of Directors)

The meeting adjournes at 16:02 UTC

Meeting minutes approved:

Michael Meeks, Keeper of the minutes
Thorsten Behrens, Session chair

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-- 
Thorsten Behrens, Director, Deputy Chairman of the Board
The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany
Rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: http://www.documentfoundation.org/imprint

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