Hello,
find attached the meeting minutes from the BoD meeting on July 25th.
This message is to be archived by the BoD and its deputies.
Florian
The Document Foundation
Board of Directors Meeting
Call Minutes
Location: Phone conference room
Keeper of the minutes: Thorsten Behrens (Board of Directors)
Session chair: Florian Effenberger (Chairman of the Board)
Attending: Florian Effenberger (Chairman of the Board), Italo Vignoli
(Board of Directors), Thorsten Behrens (Deputy Chairman of the Board),
Björn Michaelsen (Board of Directors Deputy), Caolan McNamara (Board
of Directors)
Representation: Björn Michaelsen represents Michael Meeks (Board of
Directors)
Chairman of the Board and Deputy Chairman are in the call. One of them
is required to be present or represented for having a quorate call.
The Board of Directors at time of the call consists of 7 seat holders
without deputies.
In order to be quorate, the call needs to have 1/2 of the Board of
Directors members, which gives 4.
A total of 5 Board of Directors members or their representatives are
attending the call.
The invitation to the call has been in time, fulfilling all formal
requirements.
The call is quorate.
From now on, a quorum can be reached with a simple majority of 3 votes.
The meeting commences at 15:10 UTC
1. Project communication
- TDF projects have grown substantially over time, and with the
larger subculture groups, there's some danger of balcanization
- it is therefore suggested to post at least bi-weekly minutes or
status updates to projects@global, and additionally have
easily-accessible (from the main site) landing pages for each
subproject, with key information for self-starters
- more detailed suggestions included:
* irc channel for the admin team - #tdf-infra on freenode
* have feature page as a marketing deliverable in the release plan
schedule
* G+, phone calls etc. are fine, but make sure that the information
is disseminated to the mailing lists as well
* for teasing out information deficiencies, have "canary"
volunteers go to subprojects, try to get started, and report back
what they missed the most
* if in doubt, put community fostering and people onboarding over
meeting goals and deadlines
2. Funding options & fund raising
- stable budget, but desirable to have targetted fund-raisers
- determine concrete items that benefit from targetted funding
- suggestion: have one fund-raiser per quarter
- look into further diversification of fund collection, e.g. bitcoin
End of agenda, no additions.
Attending to the end of the meeting: Florian Effenberger (Chairman of
the Board), Italo Vignoli (Board of Directors), Thorsten Behrens
(Deputy Chairman of the Board), Björn Michaelsen (Board of Directors
Deputy), Caolan McNamara (Board of Directors)
The meeting adjournes at 15:30 UTC
Meeting minutes approved:
Thorsten Behrens, Keeper of the minutes
Florian Effenberger, Session chair