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[steering-discuss] minutes of conf-call 2011-10-29 ...

Hi guys,

        Sorry for the delay, weekend got in the way, no doubt this is not the
canonical location for these, but ... hopefully someone can fix that for
me. Action items are prefixed with 'AA'.



        Andre, Andreas, Bjoern, Thorsten,
        Florian, Olivier, Michael, Jesus

Foundation Status Update:
        + ~4 hour call with lawyers yesterday
                + ~in final state
        + translation to English for final comments:
                + in progress; lots of text; due by Monday
        + then send back to the Authorities
        + then final approval from the Board
        + send in for formal approval / official filing
        + query: wait for MC election, or file sooner and update ?
                + nuanced, lets see how soon we can file first
                + MC elections start Nov 4th, perhaps delay them ?
        + decision next time ?

Board Election:
        + missing an E-mail from Simon, but results un-challenged & final

MC election:
        + Thorsten volunteered as elections officer for MC election
        + need a composition for membership committee:
                + must be between 3 and 13.
        + Andre recommends 5 members + 2 deputies
AA:             + send out a formal voting proposal to approve (Florian)

Mail addresses:
        + BoD members should have official tdf mail aliases
        + important for external facing mail
        + with shared signature with legal information ?
                + only for acting representatively
        + use it only when legally required / as relaxed as possible

Internal lists:
        + BoD to review composition based on elections & realities

Web site needs updating:
        + Steering committee page

Donations infrastructure
        + replacing the challenges page
AA:     + send Drew's draft to Michael (Florian)
        + check the draft & update the web page, kill the
          challenge page, and post for localisation (Michael)

        + existing for filing: based on capital stock & interest
        + need an updated budget, for SPI, donations, expenses,
          travel budget etc.
AA:     + get the numbers from the conference (Charles)
AA:     + get details from FroDev (Florian)
AA:     + get details from SPI (Sophie)
        + consolidate into a budget for board discussion

Trademark Policy conformance
        + need mechanism for granting licenses to friendly uses
          that don't quite conform with the TM policy
        + query wrt. approval of individual licenses, contradicting
          previous decision not to have to manage exceptions
        + some sights there from the beginning, un-checked so far
          yet clearly affiliated

        + status no progress (Thorsten)
        + need it going, attempt to off-load to website list not
          a success
        + makes sense to have a Europe & US (& other)
AA:     + proposal to vote on for next week (Thorsten)

Advisory Board
        + call scheduled for next week
        + first call; conflicts with next BoD call

Call scheduling
        + should we keep this regular call time ?
AA:     + create new poll for Board calls (Florian)
        + weekly calls seem to make sense.

Hosting user forums (or not)
        + decision required ASAP
        + discuss list discussion ongoing / not pre-empt it
        + Board decision expected by Wednesday pending
          volunteer / moderator interest

--  <><, Pseudo Engineer, itinerant idiot

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