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[steering-discuss] chairmen


sorry for spamming you so massively today, but I want to use the free day to get some formal things done for TDF.

The current statutes (which you will soon have in a translated English version) foresee, as it is a legal requirement in Germany, that there will be two chairmen: One chairman and one deputy.

I know we had a discussion on this topic quite some months ago, and before you are surprised that it comes up again, be advised that contrary to the original plannings, the role does not have additional rights.

The draft mainly foresees that for legally representing the foundation towards third parties, the chairman and some other BoD member has to sign the contract, and in case the chairman cannot, the deputy does. So, for any contract, it cannot be signed without the chairman, like it is common practice in many associations as well (FrODeV has a similar rule), except in cases there are individual warrants, which is possible with our statutes.

Naturally, the chairmen will also be the first point of contact for authorities and other boring legal stuff. ;-) (Read: In case the tax authorities need information, they will first ping you. In case the foundation authorities have issues or questions, you will be the first who gets pinged. Etc.) Basically, that's it, there are no further rights or duties, no more merits and no stronger voice, but you will see that when we will have the translation ready.

The statues do not set explicit rules on whom to appoint, they just foresee that the BoD appoints two of its members to these roles. NB: Deputies can, to my understanding, *not* be appointed chairmen.

Some proposed (and IMHO, we had this at least in one early bylaws draft) that those who had been elected with the most votes should be appointed automatically. However, not automatically those who have most votes want to run for that role, so I propose that everyone of the newly elected BoD thinks whether he wants to get appointed, and we discuss it. Only if several people run and cannot agree on two candidates, we might switch back to the "most votes" model.

Best is to wait until the translation is ready so we have the same understanding of the topic, since the term chairman might raise some confusion, but I wanted to make you aware of it already.


Florian Effenberger <>
Board of Directors at The Document Foundation
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
Skype: floeff | Twitter/ @floeff

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