[steering-discuss] Preparing elections for the membership committee
Dear SC (and probaly BoD ;) ) members,
as we have discussed previously, the paragraphs about the membership
committee in the current statutes draft differ in some points from what
we have in the bylaws. I hope, I can provide a translation of the
relevant paragraphs early next week. But I want to have some discussion
on the matter already in the first BoD meeting.
Reason for that is, that the MC should be elected by the TDF members
(and not appointed by the BoD). But the BoD would be responsible to
prepare and monitor the MC elections. The MC will be an official body of
the Foundation and therefore it's members will be named on inauguration
of the Foundation. For this first MC, we to not need to tion exactly
follow the elecion rules, as it's members will be named by the founder.
But I think, we all agree, that it would be best to start with an
elected MC (rather to just appojnt some people).
Ok, main differences (for compostion and duties) in the statutes
(compared to current bylaws) are:
- MC will be elected by the TDF members (formally named Board of
Trustees) using STV method (so we can use the same method as for BoD
- Number of MC members will be a minimum of three and a maximum of 10%
of the number of TDF members and needs to be an odd number (means we are
quite flexible here but BoD needs to decide about the certain number)
- MC represents the Foundation judicial and extrajudicial against the
members of the board (in case of conflict) and processes appeals from
the members to the BoD (means it is responsible for processing solemn
address and impeachment process that are mentioned in our bylaws)
- MC will elect a chairperson among it's members. This chairperson has
no special powers but the duty to confirm the minutes taken from MC
There is some more legal text in the statutes but these are the main
points (other MC members might correct me).
To go on with the elections, my suggestion for the would be to the same
election system as we used for the BoD elections. As it was very
helpfull to have Simon as Election Secretary, BoD should also name one
for the MC elections (looking for volunteers here).
BoD needs also to vote on the number of MC members. Current MC suggests
to have 5 members (plus 2 deputies if we have enough candidates).
A suggested timeline then might be:
-20 04.11.11 Announce elections
document election process details ...
-15 09.11.11 freeze membership process (or take snapshot that
defines eligible members)
-14 10.11.11 start nomination,
Introduction / discussion with nominees ...
-3 21.11.11 publish final list of nominees
Introduction / discussion with nominees ...
0 24.11.11 Start of elections
7 01.12.11 elections closed
9 03.12.11 publish result
time to appeal
12 06.12.11 publish final result
We had some discussion, if we should freeze again the membership
process. BoD should decide on that (I personally would not like to have
again some weeks where we do not accept new members, at the other hand
it might be easy to challenge the vote, if we don't freeze.)
In any case the MC should have a spezial meeting to process applications
one or two days before the date when the process is frozen (or snapshot
This scedule is still very late, if we want to do the inauguration with
an elected MC. Anyway .. I don't see, how we could speed up this process
and still keep it fair for all of our members.
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- [steering-discuss] Preparing elections for the membership committee · André Schnabel
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