[steering-discuss] Proposal: how to use the GSoC money

Hi there,

with GSoC 2011 nearing its end, it's the time of invoicing Google
for the organisation money donations, and the mentor summit travel
reimbursements.

Since we're an accepted SPI subproject, it's easiest to route the
money that way (SPI is a registered vendor at Google).

There are a few nice conventions on how to spend this money, and I'd
like to make the formal proposal to keep them also here with TDF:

* google pays travel for two gsoc mentors, to attend the mentor
   summit in october. conventionally, the org admins go there,
   mingle with the other orgs' admins, and conspire to make GSoC
   even better next year. note that this part of the google donation
   is earmarked for specifically this travel (google wants to see
   ticket invoices separately)
* google pays $500 per student to the mentoring organizations; in
   past years, we've used that money (in part) to pay travel
   stipends for successful students, to attend the conference.

Proposal:
* accept GSoC money through SPI
* reimburse Fridrich and Cedric for their travel to the mentor
   summit
* offer travel stipends to successful students, for the LibOCon
* cap above expenses at $5000 (the amount we receive from Google) -
   or slightly less, does SPI charge us something for handling the
   money?

Let's discuss and (if possible) approve this on this Saturday's SC
call.

Cheers,

-- Thorsten

Hi,

thanks for all your work on this, Thorsten!

Proposal:
  * accept GSoC money through SPI
  * reimburse Fridrich and Cedric for their travel to the mentor
    summit
  * offer travel stipends to successful students, for the LibOCon
  * cap above expenses at $5000 (the amount we receive from Google) -
    or slightly less, does SPI charge us something for handling the
    money?

Let's discuss and (if possible) approve this on this Saturday's SC
call.

...let's discuss it in the call. :slight_smile:

Florian

+1

Charles.

Hi Thorsten, All...

Hi there,

with GSoC 2011 nearing its end, it's the time of invoicing Google
for the organisation money donations, and the mentor summit travel
reimbursements.

Since we're an accepted SPI subproject, it's easiest to route the
money that way (SPI is a registered vendor at Google).

There are a few nice conventions on how to spend this money, and I'd
like to make the formal proposal to keep them also here with TDF:

  * google pays travel for two gsoc mentors, to attend the mentor
    summit in october. conventionally, the org admins go there,
    mingle with the other orgs' admins, and conspire to make GSoC
    even better next year. note that this part of the google donation
    is earmarked for specifically this travel (google wants to see
    ticket invoices separately)
  * google pays $500 per student to the mentoring organizations; in
    past years, we've used that money (in part) to pay travel
    stipends for successful students, to attend the conference.

Proposal:
  * accept GSoC money through SPI

+1

  * reimburse Fridrich and Cedric for their travel to the mentor
    summit

+1

  * offer travel stipends to successful students, for the LibOCon

+1

  * cap above expenses at $5000 (the amount we receive from Google) -
    or slightly less, does SPI charge us something for handling the
    money?

Let's discuss and (if possible) approve this on this Saturday's SC
call.

+1

Cheers,

-- Thorsten

Regards

Hi :slight_smile:
I think that final figure was meant to be $500 rather than $5,000? Earlier it
said $500 per person or something?

Regards from
Tom :slight_smile:

Tom Davies wrote:

I think that final figure was meant to be $500 rather than $5,000?
Earlier it said $500 per person or something?

Nope. It's $500 per student, plus $2000 max for the mentor summit
travel. Tallies up to $5000 from Google, and I would not dare asking
to spend more than we get. :wink:

Cheers,

-- Thorsten

Hi Thorsten, all,

Hi there,

[...]

Proposal:
 * accept GSoC money through SPI

Cédric told me that he is now in contact with the SPI treasurer, so I
won't intervene later. In any case if you still need me don't hesitate
to ask.

* reimburse Fridrich and Cedric for their travel to the mentor
  summit

+1

* offer travel stipends to successful students, for the LibOCon

+1

* cap above expenses at $5000 (the amount we receive from Google) -
  or slightly less, does SPI charge us something for handling the
  money?

If you look at the treasurer report here
http://www.spi-inc.org/meetings/agendas/2011/2011-08-10/
there is some processing fees, I can ask for explanations and details
to Michael if you want.

Let's discuss and (if possible) approve this on this Saturday's SC
call.

+1

Kind regards
Sophie

Hi :slight_smile:
Thanks for clarifying that :slight_smile: I think there are a lot of times when trying to
spend nothing ends up costing a lot in missed opportunity. If you think TDF
would gain a lot by spending more then it's probably easier to state the gain
and ask.

Regards from
Tom :slight_smile: