Dear colleagues,
per § 9 I of our statutes [1], the Board of Directors is required to
have one formal meeting per year, with both the invitation issued and
the agenda fixed no later than two weeks in advance.
I hereby, in my role as Chairman of The Document Foundation,
officially invite the Board of Directors as well as its deputies to a
formal meeting on
Saturday, September 26th,
at 08:00 UTC (i.e. 10:00 local time, UTC+2/CEST)
during the LibreOffice Conference 2015
at the Incuba in Aarhus, Denmark. Please plan in enough time for
entering the venue.
In case you cannot personally attend the meeting, per § 9 II you can
nominate another board member or a deputy to represent you. Please do
so publicly on this mailing list, in time before the meeting. Be
advised that only one representation is possible per representative.
The agenda is as follows:
1. Welcome and introduction
2. Formal invitation, representation and quorum
3. Overview of past activities, finances and budget for 2015
4. Planning and strategy for 2016
4.1. Strategy, finances and budget
4.2. Entities and partnerships
4.3. Events (participating and hosting)
5. Community building and focal points
6. Various
As per § 9 III of our statutes, at least 1/2 of the board must take
part in the meeting or be represented in order to have a quorum.
Certain changes to the statutes require the non-represented, personal
presence of every board member, as per § 15 III, with the need of the
decision to be taken unanimously.
While the meeting is a private one, decisions and results will be made
public as soon as possible, given our approach of transparency, taking
into account § 8 III c 2nd sentence.
Looking forward to meet all of you in Aarhus,
Thorsten