Re: [board-discuss] warrants for certain tasks

["Charles-H. Schulz" <charles.schulz@documentfoundation.org>]

+1 . May I add my humble self for a liaison and membership budget
(membership fees to other orgs)?

Best,

-- 
Charles-H. Schulz
Co-Founder & Director, The Document Foundation,
Zimmerstr. 69, 10117 Berlin, Germany
Rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: http://www.documentfoundation.org/imprint




2012/5/3 Florian Effenberger <floeff@documentfoundation.org>

> Hello,
>
> since voting on each and every single expense during the BoD calls is a
> bit tedious, but required by the statutes, I would like to propose an
> alternative solution to make the daily operations a bit easier.
>
> In a nutshell, I would like to have the board appoint responsibilities to
> not only, but mainly, BoD members. As an example:
>
>        - Thorsten and Florian for administrative issues
>        - Alex (from the admin team) and Florian for infrastructure topics
>        - Michael and Caolan for development resources
>        - Italo for marketing projects
>
> and so on. Every area gets a fixed budget, either per month, quarter or
> year, and if the goals fit into the statutes, the tax law and the
> foundation's objectives, upon approval of one of the responsible parties,
> the money can be spent without the need to have a formal BoD vote.
>
> Excluded should be long-term contracts and anything that is not part of
> the daily operations, like entering 10 year contracts fors infrastructure,
> signing exclusive advertising deals and so on - you get the point. ;-)
>
> Real life examples: Signing the contract with a new domain registrar,
> buying a bunch of new domain names, ordering the SMS gateway, or buying one
> additional machine is something the board could leave at my discretion for
> infrastructure. Making expenses for the tax advisor is something the board
> could leave at Thorsten's discretion, and buying one development machine or
> buying required software is something Michael and Caolan could decide.
>
> Things like capital investments, trademark registrations, establishing a
> certification program and other non-daily operations would still require
> the approval of the full board.
>
> While the above is no readily written proposal to formally vote upon and
> issue warrants, what do you generally think about it? I think if we limit
> the amount to a senseful value, and have the budget on the radar, this is
> something that would ease our daily operations and give people a bit more
> flexibility, so we can focus on work rather than administration.
>
> The German FrODeV e.V. has a similar rule in their rules of procedure
> ("Geschäftsordnung"), but they forsee a "veto time" of four working days,
> which I'd like to either shorten for TDF or even avoid at all.
>
> By the way, this is something that should not go into our community bylaws
> or the rules of procedure, since changing it then has some hurdles, so an
> individual decision of the BoD that can be changed or revoked anytime makes
> sense.
>
> Florian
>
> --
> Florian Effenberger, Chairman of the Board
> Tel: +49 8341 99660880 | Mobile: +49 151 14424108
> The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany
> Rechtsfähige Stiftung des bürgerlichen Rechts
> Legal details: http://www.documentfoundation.**org/imprint<http://www.documentfoundation.org/imprint>
>
>