Re: [board-discuss] Minutes of the 21st of March BoD call

["Charles-H. Schulz" <charles.schulz@documentfoundation.org>]

Hello Florian,

They look good to me, thank you again for your input!

Best,
Charles.

2012/4/8 Florian Effenberger <floeff@documentfoundation.org>

> Hello,
>
>
> Charles-H. Schulz wrote on 2012-03-29 14:46:
>
>  Please find the minutes of the BoD call of the 21st of March. The wiki
>> has been updated accordingly.
>>
>
> thanks for that, Charles, and sorry for my delay in having a look! I've
> made some modifications, mostly layout-related. Charles, please give me an
> OK if you are comfortable with the below minutes, I will then officially
> approve them, prepare the mail to be archived, add the decisions plus the
> minutes to the wiki and WebDAV.
>
> Florian
>
>
>
>
> The Document Foundation
> Board of Directors Meeting
> Call Minutes
>
> Date: Wednesday, March 21st 2012
> Location: Phone conference room
>
> Keeper of the minutes: Charles-H. Schulz (Board of Directors)
> Session chair: Florian Effenberger (Chairman of the Board)
>
> Attending: Florian Effenberger (Chairman of the Board), Thorsten Behrens
> (Deputy Chairman of the Board), Olivier Hallot (Board of Directors),
> Charles Schulz (Board of Directors), Michael Meeks (Board of Directors),
> Italo Vignoli (Board of Directors), Björn Michaelsen (Board of Directors
> Deputy),  Andreas Mantke (Board of Directors Deputy)
>
>
> Representation: None. No representative represents more than one person.
>
> Chairman of the Board and Deputy Chairman are in the call. One of them is
> required to be present or represented for having a quorate call.
>
> The Board of Directors at time of the call consists of 7 seat holders
> without deputies.
> In order to be quorate, the call needs to have 1/2 of the Board of
> Directors members, which gives 4.
> A total of 6 Board of Directors members are attending the call.
>
> The call is quorate.
>
> From now on, a quorum can be reached with a simple majority of 4 votes.
>
>
> 1. Vote on infrastructure replacement
>
> Florian requests budget for replacing two old servers, plus buying one
> additional including a Gbit port, plus buying additional IPs. 5.450 € is
> the amount for infrastructure costs currently planned in for the rest of
> the year. Florian suggests 1.672 € to be spent extra for servers.
>
> Request: Replacement of two machines (one will then be cheaper and one
> will then be more expensive compared to now).
>
> Result of vote: 6 approvals, 0 neutral, 0 disapprovals.
>
> Decision: The request has been accepted.
>
>
> In addition, an extra machine for the download system based on MirrorBrain
> is needed. Michael suggests we could have a sponsored machine. In case we
> could not have that, 108 € per month and 149 € one time fee for a new
> machine would be needed.
>
> Request: Try to get sponsoring, otherwise buy an additional machine.
>
> Result of vote: 6 approvals, 0 neutral, 0 disapprovals.
>
> Decision: The request has been accepted.
>
>
> In addition, a new set of IP addresses for one specific server is needed.
> In case no sponsor is found, it would cost 26,20 € per month.
>
> Request: Try to get sponsoring, otherwise buy additional IP ddresses.
>
> Result of vote: 6 approvals, 0 neutral, 0 disapprovals.
>
> Decision: The request has been accepted.
>
>
> 2. Making the budget public
>
> The budget draft shall be made public. Only the identity of the AB members
> and their specific donations will not be disclosed. BoD agreed unanimously.
>
>
>
> 3. Cash Account for TDF (Björn)
>
> The money currently hold on our behalf by FrODeV shall be transferred to a
> proper account belonging to TDF, and then the capital stock of 50.000 €
> will  be transferred to a savings account. We must check the statutes to
> make sure we can do that. BoD has agreed to deposit the 50.000 € of the
> capital stock to a regular savings account. Björn, Andreas, Thorsten and
> Florian are working on that.
>
>
> 4. Approval of sponsoring for hackfest
>
> A t-shirt manufacturer proposes to offer 5 shirts at a value of 20 € each
> for the hackfest. They require a mention in the blog entry we will write
> for the hackfest. BoD unanimously agrees to this.
>
>
> 5. Approval of travel refund
>
> No formal vote on this took place, but the decision was made to pay
> through SPI the various travel refund requests.
>
>
> 6. TDF certification
>
> Italo outlined the upcoming certification process and certification
> announcements. The first certified members ought to be ready by April, but
> we will have to raise comments on this. Italo to send out in document on
> this in the coming days.
>
> --
> Florian Effenberger, Chairman of the Board
>
> Tel: +49 8341 99660880 | Mobile: +49 151 14424108
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